Invoices & Bills

Invoices & Bills

Reducing documents tampering and improving automation

Invoices and Bills continue to be the accepted proof of any purchase or sale transaction in goods and services. Thus these documents are generated and used across businesses and industries for various purposes. It is therefore critical to be able to trust these documents so that they can be processed efficiently.

Invoices and bills are often forged or tampered to overstate/understate the value of goods, or their description, quality etc with an aim to save on taxes, duties and so on. This can distort the real picture and result in direct monetary loss to counterparties and governments. It becomes necessary to tackle this problem by making sure that all invoices and bills are system generated centrally and can be validated by anyone in a simple way to verify the authenticity and check for all the details.

How can you ensure that invoices and bills are tamperproof ?

1. All invoices and bills are generated centrally with appropriate details
2. The data on such documents is captured in the form of a secure QR code before it gets printed either physically or electronically
3. This QR code will also have the digital signature of the issuing organisation so that unauthorized modifications can be identified and stopped
4. This QR code is placed on the document, which can be printed in physical-digital formats.
5. Such QR coded documents can be scanned and the contents verified using the document validator app available on the App store or Google play store or through a web validation mechanism.
6. The verification can be done by different stakeholders (the counterparty, the government, auditors, bankers etc) and the verified contents can be used for the purpose required with full confidence

See an example of an invoice with a Qryptal QR code

Invoices and Bills continue to be the accepted proof of any purchase or sale transaction in goods and services.

The system architecture for generating and onward processing

Benefits of having the secure QR code invoices and bills

• Works for both printed and electronic bills and invoices
• Can only be generated by the issuing organization and cannot be faked or tampered by anyone else
• The QR code generation can be easily integrated with existing bill production systems
• All relevant information of the bill is captured inside the secure QR code hence its good for security and privacy
• Also the contents can be verified with a dedicated app or a server side validation software (in case of bulk processing of invoices)
• The output of the validation can be made available in a structured format for onward processing by any system e.g inventory management or accounting